My Top Productivity Tools as a Virtual Assistant

If you’re a fellow VA or a business owner looking to streamline your workflow, this one’s for you! After lots of trial and error, I’ve found a handful of productivity tools that I genuinely rely on every day to stay organized and deliver results.

Here’s a quick look at my go-to tools:

ClickUp – My all-in-one project management space
It helps me manage tasks, track time, organize documents, and even plan content — all in one place. Total game-changer!

Google Workspace – For Docs, Sheets, Drive, and email
Still undefeated for collaboration and storage. I use it daily for reports, templates, and client communication.

LastPass – Secure password management
No more scrambling for login info! I use it to store and share passwords with clients safely.

Calendly – Smooth scheduling
Want to avoid 10 back-and-forth emails to book a call? Calendly syncs with my calendar and lets clients book with ease.

Slack – Fast, focused team chat
Most of my clients use Slack. It keeps conversations, files, and updates all in one place.

Clockify – Time tracking made simple
Tracking hours accurately = better billing + transparency. Win-win.

Bonus: Loom – Quick video updates
I use Loom for walkthroughs, tutorials, or updates without scheduling a call. Saves so much time.

These tools help me stay productive, professional, and present — without feeling overwhelmed. ✨ Got a favorite tool that changed your workflow? Share it in the comments! I’d love to try it.